Grow Your Practice. Not the Chaos.
TheraBrain™ connects the people, workflows, intake, and insights behind your practice—giving your team one place to see what's happening and what needs to happen next.
Your Practice Does Important Work. Running It Should Be Easier.
TheraBrain™ organizes the daily operational side of your mental health practice so your team can spend less time tracking down information and more time moving the practice forward.
Practice Management Built for Growing Mental Health Practices
Mental health practices no longer need to rely on fragmented systems that slow down growth.
Spreadsheets. Email threads. Project Management Tools. Sticky Notes.
TheraBrain is an evidence-based practice management platform for modern mental health practices. TheraBrain centralizes intake tracking, clinician matching, workflow management, practice details, communication, and analytics into one seamless HIPAA compliant, cloud based application.
Now, everyone supporting your practice can do that together, in one place. And as a practice owner, you will always know exactly what is happening in your practice.
By bridging your EHR with real-time administrative processes, TheraBrain eliminates disconnected workflows, spreadsheets and fragmented communication — giving your practice organization, transparency, and data-driven growth.
No spreadsheets required.
See What Happens When Everything Finally Connects.
TheraBrain doesn't replace your EHR. It fills the operational gaps your EHR was never designed to manage.
Intake & Contact Management
Never Wonder What Happened to an Inquiry Again.
Track prospective clients, communication, follow-ups, status, referral information, and next steps in one centralized place.
More visibility.
Better follow-through.
Fewer missed opportunities.
Clinician Matching
Find the Right Clinician Without the Guesswork.
Match prospective clients with clinicians based on the factors that actually matter—including specialty, personality, availability, insurance acceptance, and practice-specific criteria.
Faster best-fit matching and less mental gymnastics for your intake team.
Workflow & Task Management
If Everyone Owns It, Nobody Owns It.
Create repeatable workflows, assign responsibilities, track progress, and give your team one shared view of what needs to happen next.
Any follow up action from the Contact Log flows to the appropriate Board so nothing gets lost.
Clear ownership. Better accountability. Fewer dropped balls.
Practice Analytics
Stop Running Your Practice on Vibes.
See what's actually happening inside your practice—from inquiries and conversions to referral trends, capacity, and operational performance.
Know your conversion rates, clinician capacity, most requested specialty, and the referral sources that are impacting your practice the most.
Better information leads to better decisions.
Practice Visibility
Know What's Happening In Minutes Without Being Involved in Everything.
Never wonder what is happening in your practice ever again. TheraBrain creates a shared source of truth across your practice, giving owners, leaders, and admin teams the visibility they need without another meeting, email thread, or "quick question."
More confidence. Less micromanagement. A practice that doesn't depend on everything living in your head.
Pick Your Practice Size. We'll Bring the Whole Brain.
No feature gates. No confusing upgrades. Every TheraBrain subscription includes the full platform.
Growth
$297 billed monthly
For small practices starting strong
Up to 10 users
All TheraBrain features
✓ Full analytics
✓ Workflows & task management
✓ Contact management
✓ Clinician matching
✓ Conversations
✓ Password management
✓ Referral Directory
✓ Billing and Intake Reports
✓ Clinician onboarding
✓ Clinician matching
✓ Training & Learning Labs
✓ Support
Thrive
$497 billed monthly
For growing group practices
11-25 users
All TheraBrain features
✓ Full analytics
✓ Workflows & task management
✓ Contact management
✓ Clinician matching
✓ Conversations
✓ Password management
✓ Referral Directory
✓ Billing and Intake Reports
✓ Clinician Onboarding
✓ Clinician matching
✓ Training & Learning Labs
✓ Support
Expand
$897 billed monthly
For larger & multi-location practices
26+ users
All TheraBrain features
✓ Full analytics
✓ Workflows & task management
✓ Contact management
✓ Clinician matching
✓ Conversations
✓ Password management
✓ Referral Directory
✓ Billing and Intake Reports
✓ Clinician Onboarding
✓ Clinician matching
✓ Training & Learning Labs
✓ Support
Great Software Is Even Better When People Actually Know How to Use It.
Our live and interactive TheraBrain Learning Labs help you and your team get the most from the platform while strengthening the systems behind your practice.
Explore upcoming Labs covering everything from TheraBrain fundamentals to workflows, accountability, intake, analytics, and more!
