When you decided to become a mental health professional, it wasn’t because you loved scheduling appointments, chasing paperwork, or managing follow-ups. Yet, for so many practice owners, these admin tasks quickly take over, leaving less time for what you’re passionate about: helping clients.

In Episode 52 of the Empowered LEP Podcast, Jana sits down with Meredith Eaton and Becca Marcus from Move Forward Virtual Assistants to discuss why administrative work can be such a burden for mental health practice owners—and why it doesn’t have to be.

When you’re the CEO of a growing mental health practice, “doing it all” might feel like the only way to keep things running smoothly. But here’s the truth: being everything to everyone isn’t just unsustainable—it’s expensive, exhausting, and ultimately counterproductive.

Let’s break down the hidden costs of “doing it all” and, more importantly, how to reclaim your time, energy, and peace of mind.

We are thrilled to announce that our entire team of virtual assistants are now Certified Mental Health Professionals (CMHPs) here at Move Forward Virtual Assistants.

We’re the first in the industry to create and execute this certification process for our Mental Health Virtual Assistants.

When you think of a well-oiled mental health practice, what comes to mind? Compassionate clinicians, effective therapy, and a smoothly running admin team, right? But there’s another crucial piece of the puzzle that often gets overlooked—the power of a personal touch when clients call in. That’s where a mental health-specific, Live Call Service can make all the difference!

This was our first full week in the TheraThrive community with our founding members - and it was a GREAT week! If you saw us promoting TheraThrive but weren’t sure if it was for you, maybe this recap will help you decide!

• The week started out with everyone providing a brief introduction of themselves.

• During the week one member posted a question about strategies for subletting office space, that opened up a conversation with a few members sharing advice and personal experiences for different scenarios.

For many mental health professionals, the transition from therapist to business owner can be challenging. Navigating marketing strategies, managing finances, handling administrative tasks, and fostering growth require a different skill set—one that isn't typically covered in your clinical education. This is where the power of community comes into play.

Let me guess, your therapy practice has expanded and your current EHR is no longer satisfying the current needs of your evolving group practice. This is a growing pain for many practice owners and one that comes with some disruption if you decide to switch EHRs.

Our number one goal here at MFVA is to provide stellar administrative support for mental health practices so that clinicians can spend more of their time doing other things, like seeing patients, taking time off, or learning new skills.

To achieve that goal, we are always asking for feedback from our clients AND our virtual assistants who support them. One of our favorite questions is, “What kinds of tools or systems could improve your administrative processes or experiences?”

Being the CEO of your practice can be overwhelming without having strong coping strategies in place. So, in honor of Mental Health Awareness Month, and our own “I Put the ME in MEntal Health” Campaign, we thought we would share some of our favorite unofficial rules and coping strategies we’ve developed to avoid burnout and excess stress.

May is Mental Health Awareness month - although for everyone at Move Forward and our clients, every month is really mental health awareness month.

Which is why this year (as it was last year) it was already May 8th when our Director of Team Experience Becca Marcus said “We need to do something for Mental Health Awareness month!…

According to the 2023 Therapist Well-Being Report, a staggering 52% of therapists are battling burnout. When you add in the additional stress of being a clinician and a practice owner, we can assume burnout is even more common. Although running a mental health practice can be a rewarding endeavor, it's not without its challenges.

We are so excited to announce our newest strategic partnership with….(drum roll please…) Dock Health- the healthcare industry’s only foundationally HIPAA-compliant task-management and workflow automation platform.

When you own a growing private practice, managing your communication channels and scheduling needs quickly becomes a daily stressor. Is it time you hire a mental health VA? Learn the 7 reasons why you need a virtual scheduling assistant!

There is so much technology available these days to make running a business easier and more productive. At Move Forward Virtual Assistants we understand you are busy running your therapy, counseling, or medical practice, so we have decided to share some of our favorite apps with you.

We know you are busy running your therapy office so we decided to highlight some of the helpful software we love.

Do you love owning your own therapy business? Or, do you feel overwhelmed, like you are missing the good parts of practicing therapy by getting lost in the cumbersome day-to-day tasks? Do you have help?

Simple Practice is a state-of-the-art and user friendly EHR system that combines and simplifies the document customization, scheduling, and billing process.

Therapy Notes is one of the Electronic Health Records systems utilized by our Virtual Assistants here at Move Forward. Not only is this system easy to use, our Virtual Assistants collectively agree that Therapy Notes provides a visually appealing and organized way to navigate patient information.